How Can Your Medical Practice Reduce Denials?

As a healthcare provider, it’s important to ensure that your practice is financially stable and able to provide quality care to your patients. However, medical denials can be a major obstacle to achieving these goals. Denials can lead to lost revenue, increased administrative costs, and a negative impact on patient satisfaction. 

In this article, you’ll explore common reasons for medical denials, their impact on medical practices, and strategies to reduce denials.

What Are Denials?

Medical denials occur when a healthcare provider’s claim for reimbursement is rejected by a payer, such as an insurance company or government program. Denials can be due to various reasons, including coding errors, incorrect patient information, incomplete documentation, and lack of medical necessity. When a claim is denied, the provider may need to resubmit the claim or appeal the decision, which can result in additional administrative costs and delays in payment.

Impact of Medical Denials on Medical Practices

Medical denials can have a significant impact on medical practices. Denials can lead to lost revenue, increased administrative costs, and delays in payment. In addition, denials can negatively affect patient satisfaction and damage the reputation of the practice. Healthcare providers may need to spend additional time and resources on resubmitting claims or appealing decisions, which can divert attention from patient care.

Strategies to Reduce Medical Denials

There are several strategies that medical practices can use to reduce medical denials. One strategy is to ensure accurate patient information is collected and entered into the practice’s electronic health record (EHR) system. Healthcare providers should verify patient information, such as name, date of birth, and insurance information, at each visit to avoid errors that can lead to denials.

Another strategy is to look into healthcare payer analytics solutions to gain clarity between payers and providers. These solutions can help provide insights into specific payer policies and procedures. By using these solutions, healthcare providers can proactively address potential issues and improve their case review submission process.

Medical practices should also prioritize accurate medical coding and documentation. Healthcare providers should ensure that they are using the correct codes for the services provided and that all necessary documentation is complete and accurate. Staff training and education can help improve coding and documentation accuracy.

The Role of Staff Training and Education

Staff training and education are essential for reducing medical denials. Healthcare providers should ensure that all staff members involved in the billing and coding process are properly trained and certified. Regular training and education sessions can help staff stay up to date with changes to regulations and policies and improve their coding and documentation accuracy.

In addition, it’s important to ensure that staff members are aware of the impact of medical denials on the practice and the patients. By understanding the consequences of denials, staff members may be more motivated to improve their performance and reduce errors.


Medical denials can have a significant impact on medical practices, but there are strategies that can be used to reduce them. By following the tips above, healthcare providers can improve their claims submission process and reduce denials. Also, by taking these steps, medical practices can improve their financial stability and provide better care to their patients.

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