As a working man or woman, you are most likely writing all the time. You might be sending proposals to the clients, as well as memos to senior executives, and a never-ending stream of emails to co-workers. But how can you make your business writing both simple, and powerful? How can you make your writing stand out from the crowd?
There are times when employees and managers feel burned out, and think of writing as a difficult task. Many people perceive writing as an art, and a talent that not everybody has. But this is not true. Even if you’re not a fan of writing but are a skilled person in a business setting, you can become a master in this domain. Structuring an effective, and easy-to-read sentence by getting assignment writing help is critical to the aspect of effective communication in business. Thus, writing is a skill one needs to cultivate, and improve for communicating well. Business writing is your key to acceptance of important business plans. So what you need to do to make your writing stand out is follow this article.
These business writing tips can make your writing stand out, and help you in writing a unique piece as well;
Brainstorm, And Know Your Readers
Before you jump to the domain of business writing, make notes. You should spend some time on a mind map, and brainstorm relevant ideas. You can also take help from anyone at this stage to aid you in the aspect of business writing. Jot down all the important information, and visualise your readers. The important readers of your business’ write-up will include business partners, and stakeholders. It will be important to your CEO, and the CEOs of other organisations as well. To communicate your message, you need to know your readers. Because if you know your readers, you’ll know what your audience wants to read. Spend some time thinking what will appeal to them. You should know what your readers will think when they read your business write-up. In short, you should spend quality time collecting your thoughts before writing.
Write To-The-Point, And Be Specific
Nobody wants their readers to waste their time on unwanted details. Because this will also make your business writing look unappealing among other things. Try to condense your idea into an ad-style phrase. Such as “Sustainable products can save our organisation from spending millions each year.”
Ensure argument on your statement right away.
Some people discover that the style, and structure of their writing is old. What they learned in school does not translate well into the professional world either. “Delaying the idea to body of the writing is one of the biggest illness of corporate writing,” says one expert. By delivering your key concept upfront, you spare your audience’s time. Strengthen your point before getting into the meat of your writing. When producing lengthy memos and recommendations, explain the problem. Mention the solution at the topmost part, in no more than 150 words.
Omit Extra Details
Do not spoil your formal business writing by adding gibberish. Check your writing with criticality, and make sure every word contributes to your bigger idea. Remove any unneeded words, or sentences. There is no need to express “point of view” when “viewpoint” would suffice. The instant readers consider a business writing to be lengthy, they shut it out. So you need to ensure that this does not happen, or it will ruin all your efforts.
Answer the 5 W’s and H.
At times you’re so involved in your business writing that you ignore some important points. Hence it is wise to answer the 5 W’s and H: Who, What, Where, When Why, and How.
Avoid Jargons, And Cluttered Thinking
Jargon or Clichés are phrases that appear out of nowhere, and are those that you can find everywhere in the text. They are present to the extent that they become meaningless. Every business writing might have its own set of abbreviations, and special words. These come in handy when every reader understands the jargons. But if you’re writing for people outside the organisation such as the consumers, you need to omit them. You need to get rid of the jargons, and clichés inside your business writing, or else you will end up confusing the readers. But if you need to use a jargon, you can add a hyperlink. The hyperlink will direct the reader to a definition of the jargon. And when you spot a cliché, attempt to think of a new metaphor for the same concept.
Make It Precise
You need to cut down all the redundancy inducing aspects from your business writing. Cut down lengthy phrases, and windy sentences. Instead of writing, we’re going to upgrade our business plan. You can replace it with we are upgrading our business plan. Short sentences, paragraphs, and documents appeal more to the reader. This is why e-mails, and other electronic documents need trimming. Because you need to omit extra details for retaining the interest of your readers.
Avoid Using Contractions
Do not use contractions within your formal business writing to make it stand out. Because contractions can give an informal impression. So instead of using don’t, use do not. Use should not instead of shouldn’t.
Use More Active Voice
Changing your phrases to active voice is an easy approach. This can help improve your business writing as well. Using sentences in active voice makes the text shorter, and clearer than those in passive voice. Sentences in active voice also evoke better interest in the readers. Because everyone is curious about who is doing what.
Learn To Write Each Day
Practice writing everyday no matter how you write. Because reviewing well-written writing daily improves this skill in general. Paying close attention to words’ choice, grammatical structures, and rhythm also helps. Make time in your calendar for the aspect of editing, and re-writing. Writing and rewriting your own work is where the change occurs, which takes time.
Have Someone Review Your Work
Proof-readers are important tools, but they don’t come without flaws. They will seldom tell you if you’ve used a real term within your writing. So you should always proofread your work before publishing, or sending forward. To detect missing words, read the papers aloud. If you spot even one error, check the rest of your writing, and look for typos as well. Also, do not hesitate in asking a colleague to review your work. This way you will come to know about your mistakes, and get a chance to fix them as well. Hence Proofreading, and Editing act as mentors within this context.
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